Purchase Order Administrator
Use your excellent communication and smooth phone skills to setup purchase orders. The Purchase Order (PO) Administrator is in constant connection with field technicians to issue purchase orders for field purchases. He/she issues POs for all Service divisions following established guidelines and procedures.
Position Details:
- Part-time, Monday through Friday (7:30 AM – 12:00 PM)
- Location: Richmond, VA (ColonialWebb corporate headquarters). We are located in Henrico County's West End, avoid the downtown RVA traffic!
What you’ll do
- Accept PO calls and emails from technicians and issue purchase orders.
- Research and resolve PO errors (main contact for AP when no PO number is available).
- Review PO On-Hold Report, resolve/research discrepancies, and approve for payment as applicable.
- Provide purchasing reports as required.
- Resolve AP discount report.
- Pre-order material from vendors upon coordinator/technician request.
- Order PM materials (that are based in Penta) for OUs in advance of PM month due and coordinates delivery or pick up.
- Direct key work order invoices for No-PO vendors as required.
- Assist AP in processing discount invoice queue, discount reporting and processing of discount check runs.
- Answer AP phone and respond to all inquiries as needed
- If lengthy research is required, take messages and pass to person responsible for that vendor
- All responses should be done on 24 hour turnaround basis
- Enter alphabetic, numeric, or symbolic data from source documents into computer following the data entry format displayed on screen
- Communicate with vendors and maintain positive vendor relationships
- Maintain data entry logs, files, and other documentation as required
- Re-enter data in verification format on the terminal screen to detect errors. Delete incorrectly entered data
- Run reports, research and resolve discrepancies
What we’re looking for
- Strong customer service skills and phone presence.
- Ability and interest in answering phone calls the majority of your day.
- Positive, can-do attitude and professional demeanor.
- Purchase Order or Accounts Payable skills and experience.
- Experience working for a service contractor is preferred, but not required.
- Strong verbal and written communication skills.
- High school diploma or equivalent
- Ability to deal diplomatically and communicate effectively with internal and external customers
- Ability to enter data with attention to detail, accuracy, and speed
- Technological proficiency to include basic Excel and account software skills.
- Ability to work without direct supervision
- Capable of maintaining a high energy level to handle our dynamic, fast-paced workload
- Ability to interact with vendors and provide assistance to other departments.
- Ability to work from dual monitor screens and answer phone calls for long periods of time
- Pass a criminal background check, credit record check, and drug screen
Who is ColonialWebb?
ColonialWebb (a Comfort Systems USA company) is one of the largest commercial, mechanical, and electrical contractors in the Mid-South, specializing in Construction, Service, Industrial Refrigeration, and Manufacturing. We provide service to customers ranging from small businesses to Fortune 500 companies.
We install, maintain and upgrade mechanical systems for America’s best buildings. We can build, service, or retrofit systems for virtually any type of building – from schools and museums to high-rise office buildings and hospitals – even industrial plants that manufacture everything from potato chips to computer chips. We provide customers with engineering, design, construction, manufacturing, maintenance and repair support in the fields of HVAC, Refrigeration, Plumbing, Process Piping, Building Automation and Controls, Electrical, Green Energy Solutions, and Water Treatment Systems.
How to apply:
Apply online at www.ColonialWebb.com/careers. EOE M/W/Disability/Vets