Project Administrator

ColonialWebb is seeking an energetic, technologically savvy individual interested in joining the ColonialWebb team. This position provides administrative assistance to Service Project Operations and Sales Teams including planning, coordination and other support in the preparation of proposals, bids, project setup, equipment ordering/tracking, permits, and close out documentation.

Primary Responsibilities/Duties

1. Assist with reviewing and preparing project documents
2. Keep paperwork organized for various types of projects.
3. Become proficient at entering and retrieving data from ColonialWebb’s operating system (Penta).
4. Upload and download documents into electronic document storage system (OnBase).
5. Order and track equipment for sales and field personnel.
6. Complete and file permits, call-in and track inspections.
7. Make copies of plans and submittal data for various projects and distribute appropriately.
8. Research project cost issues and payment status on a weekly basis.
9. Assist with gathering information or researching problems as assigned
10. Gather and copy job close out data (O&M documents, As-built drawings, and air balance reports) for delivery to the customer.
11. Assist with the development of major proposals and presentations.
12. Attend various meetings and functions as directed. 
13. Perform additional assignments as required. 

Requirements

1. High school diploma or equivalent
2. Construction or service project industry administrative support experience preferred
3. Proficiency in Microsoft Word, Outlook and Excel
4. Familiarity with Adobe and/or Bluebeam software
5. Strong proofreading, editing and writing skills—inclusive of proper grammar, usage and spelling
6. Focus and orientation for maintaining the flow of proposals and setups through our system.
7. Ability to deal diplomatically and communicate effectively with internal and external customers. 
8. Excellent administrative, organizational and analytical skills.
9. Ability to coordinate and perform multiple activities in a timely manner.
10. Must be able to work independently and with minimal supervision
11. Capable of maintaining a high energy level to handle our dynamic, fast-paced workload

Comfort Systems USA-ColonialWebb is one of the largest mechanical contractors in the Mid-Atlantic and has been in business for over 40 years. With your help we will continue to build a culture where we respect and take care of each other, work hard, stay safe and have some fun.

Apply online at ColonialWebb.com or at your local Comfort Systems USA-ColonialWebb office. EOE M/W/Disability/Vets